About Us
Our Services
Harbor Management Services offers professional management for associations of all sizes. From large multi-association properties in excess of 1,600 units to small single family homeowner associations of only 18 homes, we are equipped to provide a flexible and efficient management plan for your association.
Our Management Services Includes
By State Licensed CAM Managers
~ Attendance at monthly meetings
~ Competitive Bidding of Contracted Services
~ Customer Service/Homeowner Complaints
~ Daily Correspondence
~ Detailed Monthly Management Reports
~ Maintenance of Individual Unit Files
~ Monitoring of Association Expenses
~ Monthly Violation Status Reports
~ Property Inspections
~ Safety Inspections
~ Supervision of Contracted Services
~ Violation Notices (customized) and Monitoring
~ Weekly Monitoring of Sales & Transfers
Association Management is a regulated business and the laws and regulations which govern our industry are always being changed or modified. Harbor Management Services requires our managers to stay up to date with these changes by implementing a mandatory continuing education program, thus, providing our clients with skilled, professional managers.
Member of the Community Associations Institute
Harbor Management is a proud member of the Community Associations Institute (CAI)
Harbor Management is proud to be a member of the Community Associations Institute (CAI). Many of our property managers hold CAI designations such as Association Management Specialist (AMS®) and Certified Manager of Community Associations (CMCA®).
CAI is an international membership organization dedicated to building better communities. With over 40,000 members, CAI has 63 chapters worldwide, including Canada, the Middle East and South Africa, and relationships with housing leaders in a number of other countries, including Australia and the United Kingdom. CAI provides information, education and resources to the homeowner volunteers who govern community's and the professionals who support them. CAI members include association board members and other homeowner leaders, community managers, association management firms and other professionals who provide products and services to associations. CAI serves community associations and homeowners by:
- Advancing excellence through seminars, workshops, conferences and education programs, most of which lead to professional designations for community managers and other industry professionals.
- Publishing the largest collection of resources available on community association management and governance, including website content, books, guides, Common Ground magazine and specialized newsletters.
- Advocating on behalf of common-interest community's and industry professionals before legislatures, regulatory bodies and the courts.
- Conducting research and serving as an international clearinghouse for information, innovations and best practices in community association development, governance and management.
Harbor Management offers a variety of accounting services specific to Homeowner Associations, Condominiums, Property Owners Associations and Office Park Condominiums. We tailor our services to meet your communities individual needs.
Accounting Services Include
Computerized Accounting Systems which include:
~ ACCOUNTS RECEIVABLE
Collection of Maintenance Assessments
Collection of Late Fees, Interest and Special Assessments
Bank Deposit
Lock Box monitoring
Update of Addresses and Telephone Numbers
Monthly Delinquency Letters
Monitoring of Collection Process
~ ACCOUNTS PAYABLE
Custom Computerized Checks
Year End Vendor 1099 Forms
Payroll: including deposits and quarterly reports
~ MONTHLY or QUARTERLY FINANCIAL STATEMENTS
Financial statements are distributed by the 20th day of the following month
Free copies for Board Members
~ FINANCIAL STATEMENTS INCLUDE:
Balance Sheet
Profit & Loss Statement (Income Statement)
Accounts Receivable & Prepaid maintenance fee reports
Trial Balance
General Ledger (available electronically)
Cash Disbursements (checks written)
Cash Receipts
Bank Reconciliation with Bank Statement attached
Harbor Management Services offers selection and supervision of contracted maintenance services for your Association. Our managers will work with your Board of Directors to determine exactly what kind of maintenance services your community requires and help you select the right maintenance professional to address those needs. All maintenance professionals are required to be licensed and insured.